Documents Required for Import Export Code Registration

Import Export Code (IEC) is a 10-digit Unique code required for a firm or individual to import/export goods/services from one country to another. The Director General of Foreign Trade (DGFT), Ministry of Commerce and Industries, Government of India, issues this IEC code. This code’s validity is indefinite, thus there is no need to renew it but we should get it updated whenever there are changes in the organization or between partners. This code is developed within 1 working day after receiving the documents required for import export code registration.

Access to government Programmes

Exporters who have received an IEC code online for their firm can take advantage of various the government’s many export incentive programmes, such as MEIS and the Rebate of State and Central Taxes and Levies (RoSCTL) Scheme. Exporters can also provide a (LUT) Letter of Undertaking under GST without having to pay the integrated tax.

Process to Register Import Export Code

1. Go to the DGFT website.

To apply for IEC, the first step is to visit the DGFT website. When you arrive to the webpage, you will discover information on exports, as well as the most recent updates and notices made by the DGFT. Choose ‘IEC’ from the drop-down list after selecting ‘Services’ from the navigation bar.

2. Enter your PAN information.

Enter your PAN number in the ‘Online IEC application’ field. After entering your PAN, enter your cellphone number and email address. Enter the CAPTCHA code and the token will be generated.

3. Complete the application

Enter the OTP sent to your registered mobile number and email address. Then fill out the application form with the necessary information. You will be asked for information about your company and its partners.

4. Submit documentation

Following that, submit any required papers, such as address proof and a bank certificate/cancelled check. Upload the documents in the desired format, such as PDF or GIF. These papers will need to be scanned and submitted. Your screen will now display a payment form. Several payment portals will be accessible after inputting the needed amount and pressing the submit button. Select the relevant option and make your payment.

5. Proofread and submit

After completing all of the preceding stages, you may preview your application form and print it for official use. If you discover an error, you may go back and make the appropriate modifications.

After the DGFT has validated and approved the submitted application, an Import Export Code will be created.

Documents Required for Import Export Code Registration

If you’re planning to import or export goods, you’ll need to obtain an Import Export Code (IEC) registration. However, the process can be delayed if you don’t have all the necessary documents in order. Here’s a guide to the essential paperwork you’ll need to have ready for a smooth IEC registration process.

PAN Card

One of the most important documents you’ll need for IEC registration is a PAN (Permanent Account Number) card. This is a unique 10-digit alphanumeric code issued by the Indian Income Tax Department. It’s mandatory for all individuals and entities that engage in financial transactions in India, including importers and exporters. Make sure you have a valid PAN card before applying for IEC registration.

Aadhaar Card or Voter ID Card

No, neither an Aadhaar Card nor a Voter ID Card is required for IEC registration. However, you will need to provide a valid PAN card and other documents such as a bank certificate, passport-sized photographs, and proof of address. It’s important to have all the necessary documents in hand before starting the IEC registration process to avoid any delays or complications.

Passport-sized Photographs

When registering for an Import Export Code, one of the essential documents you need to have in hand is passport-sized photographs. These photographs must be recent and clear, with a white background. You will need to provide two copies of the photograph, which will be used for your IEC application and other related documents. Make sure to have these photographs ready before starting the registration process to avoid any delays.

Bank Account Details and Cancelled Cheque

Another important document you need to have ready when registering for an Import Export Code is your bank account details. This includes the name of your bank, your account number, and the IFSC code of your branch. You will also need to provide a cancelled cheque as proof of your bank account details. Make sure the cheque is cancelled and has your name printed on it. Having these documents ready will ensure a smooth registration process for your IEC.

Business Address Proof

When registering for an Import Export Code, you will need to provide proof of your business address. This can be in the form of a rent agreement, electricity bill, telephone bill, or any other utility bill that has your business address printed on it. Make sure the document is recent and in the name of your business. If you are operating from a home office, you can provide a self-declaration letter stating your business address and a copy of your property tax receipt. Having the correct business address proof will ensure a hassle-free IEC registration process.

List of Required documents for IEC Registration are mentioned below in detail

A Documents for Proprietorship firms
  1. Digital Photograph (3x3cms) of the Proprietor.
  2. Copy of PAN card of the Proprietor.
  3. Copy of Passport (first & last page)/Voter’s I-Card/ Driving Licence/UID (Aadhar card) (any one of these).
  4. Sale deed in case business premise is self-owned or Rental/Lease Agreement, in case office is rented/ leased; or latest electricity /telephone bill.
  5. Bank Certificate as per ANF 2A(I)/ Cancelled Cheque bearing pre-printed name of the applicant and A/C No.
B Documents for Partnership firm
  1. Digital Photograph (3x3cms) of the Managing Partner.
  2. Copy of PAN card of the applicant entity.
  3. Copy of Passport (first & last page)/Voter’s I-Card /UID (Aadhar Card) /Driving Licence/PAN (any one of these) of the Managing Partner signing the application.
  4. Copy of Partnership Deed.
  5. Sale deed in case business premise is self-owned or Rental/Lease Agreement, in case office is rented/ leased or latest electricity /telephone bill.
  6. Bank Certificate as per ANF 2A (I)/Cancelled Cheque bearing pre-printed name of the applicant entity and A/C No.
C Documents for LLP firm/ Government Undertaking/ Public Limited Company/ Private Limited Company/ Section 25 Company
  1. Digital Photograph (3x3cms) of the Designated Partner/Director of the Company signing the application.
  2. Copy of PAN card of the applicant entity.
  3. Copy of Passport (first & last page)/Voter’s I-Card /UID (Aadhar Card) /Driving Licence/ PAN (any one of these) of the Managing Partner/Director signing the application.
  4. Certificate of incorporation as issued by the RoC
  5. Sale deed in case business premise is self-owned or Rental/Lease Agreement, in case office is rented/ leased or latest electricity /telephone bill.
  6. Bank Certificate as per ANF 2 A(I)/Cancelled Cheque bearing pre-printed name of the company and A/C No.
D Documents for Registered Society/ Trust
  1. Digital Photograph (3x3cms) of the signatory applicant/Secretary or Chief Executive.
  2. Copy of PAN card of the applicant entity.
  3. Copy of Passport (first & last page)/Voter’s I-Card /UID (Aadhar Card) /Driving Licence/ PAN (any one of these) of the Secretary or Chief Executive/ Managing Trustee signing the application.
  4. Sale deed in case business premise is self-owned; or Rental/Lease Agreement, in case office is rented/ leased or latest electricity /telephone bill.
  5. Registration Certificate of the Society / Copy of the Trust Deed
  6. Bank Certificate as per ANF 2A(I)/Cancelled Cheque bearing pre-printed name of the Registered Society or Trust and A/C No.
E Documents for HUF firms
  1. Digital Photograph (3x3cms) of the Karta.
  2. Copy of PAN card of the Karta.
  3. Copy of Passport (first & last page)/Voter’s I-Card/ UID (Aadhar card)/ Driving Licence (any one of these) of the Karta.
  4. Sale deed in case business premise is self-owned or Rental/Lease Agreement, in case office is rented/ leased or latest electricity /telephone bill.
  5. Bank Certificate as per ANF 2A(I)/ Cancelled Cheque bearing pre-printed name of the applicant and A/C No.

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