Form AOC 4 (MCA) Filing with Easy Guide, Due Dates & Fees

Every year, a corporation must submit its financial accounts to the Ministry of Corporate Affairs. The AOC-4 MCA form is used to submit financial statements. As a result, Form AOC-4 is filed with the MCA within 30 days of a company’s annual general meeting for each financial year. Documents like the Board’s report, the auditors’ report, the Statement of Subsidiaries in Form AOC-1, the specifics of the CSR policy, etc. are filed alongside the AOC-4 form. A practising Chartered Accountant (CA) or Company Secretary (CS) must certify AOC-4 form while submission. This essay examines the AOC-4 filing process in great depth.

AOC-4 Documents to Be Filed

The balance sheet, profit and loss account, cash flow statement, statement of change in equity, and any appended explanatory notes are all included in a company’s financial statements. All Indian corporations (Private Limited Companies, One Person Corporations, Limited Companies, Section 8 Companies, etc.) must file financial statements and board reports in order to give shareholders, the government, stakeholders, and the general public a comprehensive financial picture of the company’s operations over the course of a fiscal year.

Below are the complete list of documents that must be filed along with AOC-4 form:

• Copies of the financial statements that have been properly authenticated in accordance with Section 134, along with the board report and other documentation.
• Form AOC-1, “Statement of Subsidiaries as Per Section 129,”
• Factual statement and explanation of the annual general meeting’s decision not to adopt the financial statements (AGM)
• Facts and justifications for not holding the AGM are stated.
• Letter of approval for an extension of the fiscal year, an AGM supplement, or a test audit report in accordance with Section 143 of the Companies Act and Section 135 Subsection (4) of that Act

Details of other entity(s)

• Form AOC-2 provides information on the key elements and the basis for agreements, and transactions with related parties in accordance with Subsection (1) of Section 188.
• Details of the CAG of India’s comments
• Directors’ report in accordance with section 134’s subsection (3), secretarial audit report
• Additional CSR activity information Optional attachment(s), if any.

Filing of Form AOC-4

Every year for each Financial Year, a firm must submit its financial statements to the Registrar along with Form AOC-4. As per requirements of the Companies Act 2013, all attachments, in form AOC-4, including the financial statements, must be signed. For AOC-4, only hand-signed copies are accepted; SD copies are not permitted.

Financial statements for companies subject to the Companies (Filing of papers & Forms in Extensible Business Reporting Language) Rules, 2015’s XBRL requirement must be uploaded in XBRL format to the MCA portal. On or after the first of April 2014, the following class of companies must submit their financial statements and other documents in e-Form AOC-4 XBRL:

• All businesses listed on the Indian stock exchange and their local subsidiaries
• All businesses have paid-up capital of at least Rs. 5 crore
• All businesses with annual revenue of 100 crore rupees or more All businesses previously covered by the 2011 Companies (Filing of Documents & Forms in Extensible Business Reporting Language) Rules

Due Date for Filing AOC-4

According to the Companies Act of 2013, every business registered in India must submit a copy of its financial statements, along with all supporting documentation that was duly adopted at its annual general meeting, within 30 days of the meeting. One Person Companies must file a copy of the financial statements duly adopted by its members within 180 days of the end of the fiscal year because they do not hold an annual general meeting.

If a company’s annual general meeting was postponed for any given year, the financial statements, all required attachments, a statement of the facts, and the justifications for the postponement must be filed with the Registrar within 30 days of the last date on which the annual general meeting was supposed to have taken place.

Government Fee for Filing AOC-4

The Government fee for AOC-4 Form submission on or before the due date is as follows:

Company’s Nominal Share Capital	Government Fee
Upto Rs.1 lakh	Rs.200
Rs. 1 lakh to Rs. 5 lakhs	Rs.300
Rs. 5 lakhs to Rs. 25 lakhs	Rs.400
Rs. 25 lakhs to Rs. 1 crore	Rs.500
Rs. 1 crore and more	Rs.600

The government fee for filing Form AOC-4 for businesses without a minimal share capital is Rs. 200.

AOC-4 Late Filing Penalty

A company will be subject to a punishment of 1,000 rupees for each day that the failure persists, up to a maximum of Rs. 10 lakhs, if it fails to submit AOC-4 together with a copy of the financial statements by the deadline. Additionally, the company’s managing director, directors, and chief financial officer could receive a fine of at least one rupee and up to five lakh rupees, or they could be imprisoned for a time that could last up to six months.

Along with the aforementioned penalties, the government fee for filing AOC-4 would also go up in the following ways:

In addition to the above penalty, the Government fee for filing AOC-4 would also be increased as follows:

Number of Days Delayed	Penalty Amount for Late Filing
Up to 30 days	2 times of normal filing fees
More than 30 days and up to 60 days	4 times of normal filing fees
More than 60 days and up to 90 days	6 times of normal filing fees
More than 90 days and up to 180 days	10 times of normal filing fees
More than 180 days and up to 270 days	12 times of normal filing fees